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Job Opening details:-
Company Name :-
United Way Mumbai
Position Name :- Administration Officer

Company Location :-
Mumbai, Maharashtra
Job Category :-
Jobs in Pune

Full Job Description :-
Key responsibilities include:

Supervise admin assistants, allocate responsibilities and coordinate to ensure efficiency
Manage office reception ensuring a smooth and pleasant experience for all visitors, callers and team members visiting the office
Ensure housekeeping, upkeep and maintenance of the UWM office, including renewal of AMCs, coordination for servicing and maintenance of appliances, etc.
Provide IT support to team members in coordination with appointed vendors
Maintain inventory of office supplies and project materials
Create and maintain an efficient filing system and maintain important documents and records

Onboard and coordinate with vendors for procurement of office supplies and project materials
Coordinate with insurance providers for staff insurance policy

Coordinate banking work under the guidance of the Finance team
Liaise with board members and authorised signatories for documentation and signatures
Assist in preparation and coordination for internal audit
Handle office petty cash and make judicious use of office resources while fulfilling administrative responsibilities
Make business travel and accommodation arrangements for team members

Assist projects teams for vendor deliveries/supplies to project locations
Provide logistics support for UWM project related activities and events as per requirement

Coordinate and schedule appointments and allocation of meeting rooms
Assist CEO and senior management in coordination of schedules, preparation for meetings, and any other administrative support

Graduate degree in any discipline
Fluency in spoken and written English
4+ years of experience in office administration
Excellent knowledge of MS OFFICE
Proactive, self-motivated and strong people skills
High level of integrity, commitment and accountability
High degree of tact, diplomacy and discretion

Ability to multi task and work under pressure

Candidates with locomotor disabilities are encouraged to apply

REMUNERATION: Between INR 3 lakh to INR 4.8 lakh, subject to qualifications and experience of the candidate

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